No doubt more and more meetings are done remotely these days. E-mails are considered as best way of conducting professional meetings, but face to face meetings offer more communication dimensions moreover they help the members of the meetings to understand and interpret what others are saying in a better way, but before planning a meeting there are several things what a planner should keep in his mind :
1. CLARIFY PURPOSE AND AIMS-
The purpose and aim of the meeting should be correctly expressed.members should also familiar with the key choices that must be made or activities that must happen at the meeting. The motivation behind a meeting ought to be expressed at the highest point of the meeting agenda.
2. CREATE AN AGENDA-
An agenda is a structure that guides and supports the meeting. It is similar to guides, outlines, blueprints, and formulas. An agenda helps the members of the meetings to move towards the direction of attaining goals and purpose of the business.
An agenda is a structure that guides and supports the meeting. It is similar to guides, outlines, blueprints, and formulas. An agenda helps the members of the meetings to move towards the direction of attaining goals and purpose of the business.
3. SCHEDULE THE MEETING-
Scheduling a meeting includes considerably more than simply making an arrangement of actively present people. It requires identifying key individuals who must go to meeting and either finding times that work for them or telling them of the meeting's time and location. After getting everyone's approval for the time and location suitable date should be selected for the meeting.
Scheduling a meeting includes considerably more than simply making an arrangement of actively present people. It requires identifying key individuals who must go to meeting and either finding times that work for them or telling them of the meeting's time and location. After getting everyone's approval for the time and location suitable date should be selected for the meeting.
4. POST AND SEND OUT AGENDA-
After creating an agenda it should be send to the participants at least 2 or 3 days prior to the meeting so that they can prepare themselves for the meeting. This can help in producing better ideas and better results.
After creating an agenda it should be send to the participants at least 2 or 3 days prior to the meeting so that they can prepare themselves for the meeting. This can help in producing better ideas and better results.
5. CIRCULATE SUPPORTING INFORMATION IN ADVANCE
Circulating supporting information in advance to the participants is the major step towards a productive meeting however it is necessary to decide how much of the information and what kind of information should be circulate.
Making a room arrangements is the important part of conducting meeting. Room arrangements can make a big difference in how well a meeting goes or doesn't go.
7. ARRANGE FOR RECORDER-
The recorder is in charge of keeping past meetings notes and plans in one spot where they could be referenced later, for example from a notebook or shared network drive, etc.
hey Anjuman I just read your blog on what to do before the meeting. your blog clearly explains everything we need to know. without planning we cannot make the meeting successful however to get a fruitful results we have to think prior taking actions. the blog defines the seven major points which meeting planner should keep in his mind.
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