Thursday, 3 July 2014

Planning a productive meeting- what to do after a meeting

Making plans before the meeting and and following that plans and actions during the meeting are important, but the things to do after the meeting should be more significant and accurate. The finishing touch is very crucial for a successful meeting as it wraps up the hardwork of all the team members.

Deciding the goals, making the plans , arranging the meetings are three basic components of every business, but these three components will be fruitless if we donot follow the decissions which are concluded in the meetings. Here are some suggestions regarding

WHAT TO DO AFTER A MEETING


        


1. Distribute minutes:  Ensure that minutes are created and speedily conveyed to all actively present people including visitors. Meeting minutes don't have to incorporate everything everybody said. They need to incorporate :
  • Date, time area
  • Actively present people
  • Key focuses raised and choices made
  • Movements and voting results if votes taken
  • Who is in charge of what catch up activity and by when
  • Name of the Recorder
  • Most word transforming programming incorporates layouts for motivation and minutes.



 2. Archive meeting documents:  All gathering reports including the plan, minutes and supporting records ought to be kept together and chronicled. These records could be checked when questions emerge about past choices or movements. It is demoralizing to panel to repeat former discourses  parts  or choices on account of poor record keeping.




3. Check on action:
  • Often individuals require a gentle nudge to remind them about finishing activity things.
  • Pioneers need to check to guarantee that actions making place as concurred.
  • The check could be an E-mail or telephone call to the go-to person or a gathering dedicated to keeping an eye on advancement.







References:
http://humanresources.about.com/od/meetingmanagement/a/meetings_work_3.htm